Executive Assistant/Office Manager Position

· A full-time or part-time role with a well-known and established Community Radio Station changing lives across Victoria.

· A non-profit Christian Station, whose mission is to broadcast the reality of Jesus Christ, offering encouragement, hope, and friendships every day and all day.

Please note:

  1. We respectfully ask you to not contact 96Three FM directly so they can attend to their daily workload.
  2. Only shortlisted candidates will be contacted throughout the recruitment campaign.

We are looking for a highly effective professional who can support the Chief Executive Officer and our station office.  This role would be responsible for the delivery of all administration duties including managing internal and external stakeholders and ensuring that they are always one step ahead of the team.

This highly regarded non-profit Christian Media Radio Station is located in Geelong and broadcasts to the fast-growing region of Greater Geelong, Wyndham, the Bellarine, the Surf Coast, and beyond via our growing online presence. 

We are currently looking for an experienced Executive Assistant/Office Manager to join our small team. This is a new role recently created for the station.

We are looking for someone who has been in a similar position, providing a high level of support to the Chief Executive Officer and who is also responsible for office management. This role is hands-on, often representing the CEO in dealings with internal and external relationships. It’s dynamic and requires discretion, maturity, and the delivery of expert scheduling and administrative duties under pressure.

This role is responsible for:

  • Monitoring and responding to CEO’s emails.
  • Manage the appointment schedule, ensuring all documentation is readily available for meetings.
  • Manage telephone and email correspondence to determine matters requiring a response.
  • Arranging registration for conferences and events, international or domestic travel, including accommodation as an when required
  • Compiling agendas, preparing presentations, preparing minutes for management meetings, and distributing reports.
  • Ensuring urgent matters are brought to the attention of the CEO and are actioned in a timely manner.
  • Attending the reception desk when needed
  • Coordination of administration tasks, and general office duties including answering phones and maintaining office supplies, archiving, filling, and photocopying when required.
  • Managing any donor/member/supporter payments via our CRM, including handling cash payments
  • Maintaining CRM database
  • Assist with 96Three’s social media presence, gathering.

Other key areas

  • Organisation of internal and external meetings and or corporate functions, including social events and gifts.
  • Ordering any IT equipment and troubleshooting
  • Purchasing of office supplies and reconciliation of credit card accounts
  • Complying with 96Three’s policies and procedures, broadcasting authorities and regulator standards, relevant legal and ethical standards, including accountability, ethical practice and workplace health and safety
  • Contributing to a positive culture, promoting the safety and well-being of all employees
  • Other tasks as directed by management.

What we are looking for:

  • Someone with a minimum of 2 years’ experience in a similar position.
  • Someone who has knowledge of financial accounting practices and processes.
  • A high level of accuracy and detail
  • Well-developed communication skills
  • Self-motivated, reliable, analytical, and thrives in a collaborative environment.
  • Can demonstrate a high level of integrity, strong interpersonal and effective planning, and organisational skills.
  • Intermediate use of Microsoft Office skills
  • Values our purpose is to promote the values and culture of the Christian community through a variety of media.

Join our supportive and collaborative Christian Media Radio Station helping our community to communicate the reality of living a renewed Christian Life.

Take a look at our website for more information: https://www.96three.com.au/about-us/

If you would like a copy of the full position description or further information about this exciting role please email miranda@envisagehrsolutions.com.au.

We look forward to hearing from you.

Please note:

  1. We respectfully ask you to not contact 96Three FM directly so they can attend to their daily workload.
  2. Only shortlisted candidates will be contacted throughout the recruitment campaign.